The dates listed below are not the deadlines in place for the required registration per submission, the latter being clearly indicated at the submissions deadlines web page.
All Conference registration fees are subject to German VAT 19% *
Conference registration fees * (USD)
| Registration type | EarlyBefore31 December |
RegularBetween1 January - 15 May |
LateAfter15 May |
|
|---|---|---|---|---|
| Student fee 1 | $545 | $595 | $645 | |
| Discounted fee 2 | $795 | $895 | $995 | |
| Normal fee | $895 | $995 | $1095 | |
| Additional options | ||||
| Workshop fee 3 | complimentary for registered Conference participants
or $95 per Workshop for participants not registered for the Conference |
|||
| Course fee 4 | $25 token fee per Course | |||
| Design Café 4 | $95 | |||
| Additional 'Opening Plenary Session' ticket 4 | $95 | |||
* All Conference registration fees are subject to German VAT 19%. Subject to final review and confirmation.
About the Conference Registration fee
The Conference registration fee is the admission ticket covering the entire event (physical presence attendance 'on-site’ with the additional option for ‘on-line’ participation).
More specifically, all registered Conference participants (Normal, Discounted or Student fee) are entitled to:
- Conference proceedings in electronic format
- Attend the Opening Plenary Session and Keynote Speech
- Enter the Conference Reception (evening of the 27th of July)
- Participate in all parallel sessions
- Enter the poster presentations and Exhibition area
- Participate in a Workshop, upon invitation or approval from the Workshop organizers
- The refreshment breaks available between sessions (July 28-30, 10:00-10:30 & 15:30-16:00)
During the on-line registration process, participants planning to present their work at the Conference will be required to select the single specific submission (‘paper’ or ‘poster’) to be associated with their registration, as well as the preferred method of their presentation ('on-site' or 'on-line'). Authors who choose to present their work 'on-line' are kindly requested to have their camera on during their presentation and the Q&A period.
1. Who is entitled to the student fee?
The discounted student fees apply to all authors / presenters of papers or posters, student design competition contestants, or attendees who are Undergraduate, Masters, or PhD (College and University) students at the time of their registration, regardless of discipline.
During the on-line registration process students are required to submit documentation (in English) from the University or School they attend, about their current student status: either a scanned copy of an official letter duly signed and stamped or an equivalent official electronic document in PDF format (e.g. digitally signed or carrying on-line verification).
2. Who is entitled to the discounted fee?
The discounted fee applies to authors / presenters of papers or posters, organizers of (invited) sessions, Course instructors, Program Board members, and members of cooperating organizations.
3. Workshop Registration
Workshops are ‘closed’ events: only invited participants or authors of accepted submissions by the Workshop Chairs will be able to register for attending this Workshop.
Workshop registration is complimentary for registered Conference participants or requires a fee of $95 per Workshop for non-registered Conference participants.
4. Additional fees
Every registered Conference participant is entitled to:
- Register for one or more Courses (an additional token fee per Course is applicable). As the capacity of rooms for Courses taking place as 'on-site' events is limited, early registration is strongly advised.
- Register for the Design Café (an additional fee is applicable).
- Purchase 'Opening Plenary Session tickets' for non-registered accompanying persons, providing also free access to the Conference Reception.
Vat *
All Conference registration fees are subject to German VAT 19% (*) which will be separately listed on the invoice.
* Subject to final review and confirmation.
Within EU: German VAT may be refunded, through the tax authority of the country you are established in, according to applicable regulations. In this respect, the appropriate billing information (legal name, address, a valid VAT number, etc.) must be provided at the time of your registration. Please find more information on the website of the German Tax Authority. For participants from Germany representing a German legal person or organization, the VAT will be handled according to normal German rules.
Outside EU: Taxable persons outside EU may be entitled to a refund of the German VAT charged on the registration fee. In this respect, the appropriate billing information (legal name, address, tax identification number, etc.) must be provided at the time of your registration. Please find more information on the website of the German Tax Authority.
Please make sure that you have all the required billing information available before you proceed with your registration.
Cancellation and Refund Policy
Cancellation of Registration
(A) For authors of papers
For paper presentation at the Conference and publication in the Proceedings, one registration per paper is required by the 12th of February 2026. Registration cancellations, due to any reason, received in writing by the 26th of February 2027 will be fully refunded, less 10% which will be retained by the organizer as compensation for expenses incurred as a result of the cancellation. After this date, submitted papers will be forwarded to the Publisher for inclusion in the Conference Proceedings and no refunds will be made.
(B) For authors of posters
For poster presentation at the Conference and publication in the Proceedings, one registration per poster is required by the 5th of March 2026. Registration cancellations, due to any reason, received in writing by the 19th of March 2027 will be fully refunded, less 10% which will be retained by the organizer as compensation for expenses incurred as a result of the cancellation. After this date, submitted manuscripts will be forwarded to the Publisher for inclusion in the Conference Proceedings and no refunds will be made.
(C) For non-authors
Registration cancellations, due to any reason, received in writing by the 19th of March 2027 will be fully refunded,
less 10% which will be retained by the organizer as compensation for expenses incurred as a result of the cancellation.
One-half of the registration will be refunded for cancellations received in writing between 20th of March and 21st of May 2027.
No refunds will be made after the 21st of May 2027.
Any non-refunded amount will solely be retained by the organizer as compensation for expenses already incurred and losses resulting from the late cancellation,
including costs associated with the planning and organization of the conference.
Cancelled Courses
If, for any reason, a Course is cancelled, then the Course's registered participants are entitled to transfer their registration to another Course or to receive a refund.
Design Café
The Design Café registration fee is non-refundable, but it is transferable. If, for any reason, the Design Café is cancelled, registered participants are entitled to receive a refund.
Visa
If you are planning to travel to Berlin, Germany from abroad and you are not a citizen of a Schengen EU country, you will need a valid passport and, in some cases, a visa. Certain international travelers may be eligible to travel to Germany without a visa, if they meet the requirements for visa-free travel. For detailed information you can visit this web site.
In this site you will find out if a visa is required for your visit to Germany. The site also includes links to get details about the travel documents needed in order to travel without a visa. You can also find helpful information about how you can apply, procedures, required conditions, documentation and applicable fees for you to obtain the visa.
You should pay particular attention to the German travel requirements and plan your travel well in advance.
The Conference organizers will be pleased to provide a visa support letter to all approved registered Conference participants for use in the context of their application for visa, if / as necessary.
After your registration process is completed and approved, you will receive a confirmation email including a link to your invoice. Then, from the 2nd of January 2027 onwards, you will be able to fill-in the application form for the visa support letter, which will become available through your Conference Management System (CMS) user account. After we process your application, you will receive as an email attachment your visa support letter in PDF format.
Important: Travel regulations at European level
Entry/Exit System (EES), is an automated system for registering non-EU nationals travelling for a short stay in 29 European countries. Upon arrival at a border crossing point for the first time since the EES started, you will have to provide your personal data. Please check the relevant web site for more details in order to make this process quicker.
European Travel Information and Authorisation System (ETIAS), is a new entry requirent for non-EU nationals from visa-exempt countries, for authorization before traveling to Europe. Currently ETIAS is not in operation. The European Union will inform about the specific date for the start of ETIAS several months prior to its launch.
Supporting participants from Least Developed Countries
In support of the Programme of Action (PoA) for the Least Developed Countries of the United Nations (UN-OHRLLS), HCII 2027 offers to academics and students of all grades, residing and working in these countries, the possibility to register for ‘on-line’ participation in the Conference with an 80% discount.
In order to take advantage of this offer, prospective participants from these counties will need to create an account for the Conference, through the CMS, enter their affiliation details, and apply for this fee discount following the provided guidelines. They are also welcome to submit their work for presentation during the Conference and publication in the proceedings, following the established peer-review process.
For more information or clarifications, please contact the Registration Administration.
The Conference Registration is operated by:
World Conference Services Inc.
37-14 Astoria Blvd, Astoria, NY 11103, USA