Invited Papers

How to build your session

Session organizers play a central role in shaping the scientific focus of the session and managing the submission and review process. Session organizers are responsible for inviting prospective authors to contribute papers.

Invite academics, researchers, or professionals who:

• have recognized expertise in the field;
• are actively working on the topic addressed by the session; and
• can contribute a perspective that complements the other papers in the session.

Your responsibilities as a session organizer

1. Define the session topic
Establish a clear and focused topic that contributes to the scientific goals of HCII 2027, and directly relevant to the thematic area or affiliated Conference under which your session is organized. The papers within the session should form a coherent thematic group rather than a collection of unrelated contributions.

2. Invite contributors
Identify and invite prospective authors with relevant expertise and acknowledged work in the topic area. A typical Invited Session includes 5–6 paper presentations. Paper presentations are allocated approximately 15 minutes, with an additional 5 minutes for question-and-answer following each presentation.

If session organisers end-up with fewer than 5 presenters, the session may be allocated with other relevant paper presentation(s) received through the regular submission process.

If, on the other hand, more than 6 papers are received for presentation, session organisers are most welcome to consider organizing two sessions.

If session organizers wish to have a co-organizer, they will need to inform by email the Program Administration with his/her full contact details in order to enable access to the CMS.

3. Establish your timetable
Set appropriate intermediate deadlines for:

• receipt of proposals or papers;
• peer review;
• author revisions;
• acceptance decisions;
• preparation of camera-ready papers; and
• final approval.

Your timetable must allow all accepted papers to reach the Conference Organizers by the deadline of 29 January 2027.

4. Coordinate peer review
Organize and monitor the peer-review process for each invited contribution.

Review may be conducted on:

• the 800-word abstract proposal;
• the full paper; or
• both.

For each submission:

• assign at least two independent reviewers;
• invite reviewers using the provided communication template;
• monitor completion of the reviews;
• synthesize the reviewers’ feedback; and
• communicate the review outcome and required revisions to the authors.

Acceptance for inclusion in the Conference Proceedings should take place only following completion of the peer-review process.

5. Guide accepted authors
For accepted contributions:

• notify the authors of acceptance and provide camera-ready preparation instructions (template available through the CMS);
• ensure that the authors upload their final camera-ready files and Copyright Form through the area activated in the CMS; and
• monitor progress toward the final submission deadline.

6. Review and approve final papers
Check each final submission before approving it for publication. Confirm that:

• reviewer comments have been addressed;
• the final paper corresponds to the accepted contribution;
• the paper meets the required length;
• Springer formatting requirements have been followed; and
• all required files have been submitted.

If revisions are still necessary, contact the corresponding author by email and request an updated version, which should be checked again.

Only papers formally approved by the session organizer (by clicking the “Approve” button through the CMS) can proceed to inclusion in the Conference Proceedings.

7. Remind authors to register
Each accepted paper requires an appropriate Conference registration for presentation and publication.

Remind authors to complete their registration by: 12 February 2027